Galoper ERPPurchase AppSmart Purchasing, Lower Costs
Paperless Procure: Control Your Costs, Not the Chaos
Take charge of your spending and eliminate the disarray of manual processes. Our digital platform ensures you control costs effectively, all without the worry of lost paperwork.
Requisition
Feature: Departments submit formal purchase requests with item descriptions, quantities, priority levels, and supporting documents. Requests route through a configurable approval hierarchy before moving to procurement.
The Galoper Advantage: No more purchase requests over WhatsApp or email. Every request is documented, approved, and traceable — and converts to an RFQ or purchase order in one click.
Request for Quotation
Feature: Convert an approved requisition into an RFQ in one click, or create one independently. Compare supplier responses side by side. Select the best offer and proceed to quotation.
The Galoper Advantage: Supplier comparison used to happen across email threads and spreadsheets. Galoper centralizes it in one screen — with a full audit trail.
Purchase Quotation
Feature: Generate supplier quotations linked to an RFQ or standalone. Capture pricing, terms, taxes, and attachments. Multi-level approval before conversion. Convert approved quotations to purchase orders in one action.
The Galoper Advantage: The entire procurement paper trail — requisition, RFQ, quotation, order — lives in one system. No file switching, no data re-entry.
Purchase Order
Feature: Create POs directly or convert from quotations. Multi-currency, multi-tax, custom payment terms, and delivery schedules. Email the order directly to the supplier from within Galoper.
The Galoper Advantage: PO-to-invoice conversion is one click. Inventory updates when goods arrive, not when someone remembers to enter it.
Goods Receiving
Feature: Record actual quantities received against a purchase invoice or order. Partial receipts stay open. Stock updates on GRN confirmation. Expiry dates captured per item line.
The Galoper Advantage: Three-way matching runs on its own: PO, receipt, invoice. Paying for goods you haven't received is no longer possible.
Purchase Invoice
Feature: Generate invoices from approved purchase orders or enter them manually. Approval workflows validate before payment. Supports partial payments and tracks outstanding balance per invoice.
The Galoper Advantage: Invoice discrepancies surface before payment, not after. Your accounts payable stays accurate without a monthly manual reconciliation.
Payment Voucher
Feature: Record supplier payments against specific invoices. Cash, bank transfer, cheque — any payment method. Accounting entries post on save. Send the payment confirmation to the supplier by email.
The Galoper Advantage: Payment reconciliation happens in the same step. No separate entry to match the bank transaction to the invoice.
Advance Payment
Feature: Pay a supplier advance before goods arrive. The system tracks the advance and deducts it when the final invoice is settled.
The Galoper Advantage: No spreadsheet to track outstanding advances. Galoper holds the balance and applies it at settlement.
Returns, Credit Notes & Debit Notes
Feature: Return goods to suppliers with a return order and return invoice. Issue credit notes for pricing adjustments or debit notes for additional charges. All linked to the original purchase documents.
The Galoper Advantage: Supplier disputes get resolved in the system — not in a spreadsheet emailed back and forth.
Refund Voucher
Feature: Receive refunds from suppliers against return invoices. Record the refund payment method and amount. Accounting entries reverse the original payable.
The Galoper Advantage: Supplier refunds close the loop on returns without a manual journal entry.
Supplier Price List
Feature: Store agreed pricing per item per supplier. Attach reference numbers and supporting documents. Galoper references the price list when creating purchase documents.
The Galoper Advantage: No one has to remember what price was negotiated with which supplier. Galoper stores it, applies it, and keeps it auditable.